Intellectual Property Legal Secretary

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Intellectual Property Legal Secretary
The candidate actively participates in workflow collaboration and teaming with peers and management to achieve best practices and client service. Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal. Answers telephone calls, takes messages or sends callers to voicemail system if preferred. Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar, contact lists, and deadline reminder systems. Requests new files through Business Intake and requests and follows up on conflict of interest checks with Records Department. Maintains attorney and general office files. Reviews and prepares files to be closed when matters are complete. Greets clients and visitors; maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship. Makes appointments and travel arrangements for attorney(s)/paralegal(s). Enters attorney and paralegal time into the timekeeping system. Works with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing. Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.). Performs other tasks and responsibilities as requested. High school diploma or equivalent experience is required. Some college course work is preferred. Administrative or legal secretarial experience is required. Notary Public license is preferred. Typing skills of 75+ WPM is required.

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